What data about you do we process?
Within the framework of its activities, UBA processes the following personal data from you:
- Registration data (members and non-members): When you register on our website, we collect your last name and first name, possibly the name of your company and VAT number, address details, e-mail address, telephone number, LinkedIn URL, payment data, position, language, and all other data that you share with us voluntarily;
- Contact details (members and non-members): when registering on our website, via one of the contact forms or when you call or e-mail us, we process your last name and first name, possibly the name of your company and VAT number, address details, position, your e-mail, telephone number, language and any other data that you yourself disclose to us;
- Job application data: when you apply for a job with us, we can collect your last name, first name, e-mail address, telephone number, CV, cover letter, sex, photo and any other data that you share with us voluntarily;
- Data for the newsletter: when you register for our newsletter, we process your e-mail address, first name, last name and company name;
- Cookies: whenever you visit our website, we can collect, on the basis of cookies and similar technologies, a range of personal data about you, in particular your IP address, language, surfing behaviour, origin and search terms. You will find more information about how we use cookies below in the ´Cookies´ section.
What do we use your personal data for?
We use your personal data exclusively for:
- Member data: the invoicing, with as legal basis the execution of the agreement or our legal, accounting obligations;
- Contact information: to be able to answer the question that you posed, with as legal basis the performance of a service that you requested;
- Contact details, Member data and Data for the newsletter: direct marketing, newsletters, invitations, actions and promotions by UBA itself, with as legal basis our legitimate interest with regard to existing members, or your prior explicit consent if you are not yet a member of UBA. You can indicate at any time that you no longer wish to receive our newsletters via the opt-out possibility in our newsletters, or by contacting us directly by e-mail or phone;
- Job application data: in order to be able to deal with your job application, with as legal basis our legitimate interest in the application itself and your prior explicit consent for building up a recruitment reserve;
- Cookies: in order to maintain and improve our website and in order to incorporate personal data into anonymous statistics, with as legal basis your prior explicit consent upon your first visit to our website.
Who receives your personal data?
We do not transfer your personal data to third parties for commercial reasons, unless with your prior consent.
If necessary for the internal reorganisation or transfer of activities, we may pass on your data to new entities within the UBA group or to third parties who might assure the continuity of our services. In that case, we shall inform you in advance in so far as possible, but you should understand that this is not always technically or commercially feasible.
UBA can appoint external service providers in order to perform specific services. These service providers will perform data processing operations on our behalf and under our order (in the capacity of processor).
UBA will select processors carefully in accordance with the applicable law on data protection. In addition, UBA will ensure that the processing operations are conducted in accordance with the provisions of any written contract and with legal regulations in the field of data processing.
We share your data for the following reasons:
- With CheckpointA for registering members for events;
- With Procurios for participating in online events;
- With Office 365, Facebook, Instagram and LinkedIn for possible event photos;
- With Vimeo for watching video training courses;
- With Google Analytics tools online and for usage analysis;
- With Piwik PRO Core tool for user analysis;
- With a view to account verification;
- Within the framework of services to members and dealing with questions; for organisation and events we share this with our partners, who you can in any case request from us via e-mail; and
- Within the framework of trust in and the security of our services (for example, prevention of fraud).
Under certain circumstances, the processors that we appointed have access to your personal data, but exclusively for the purpose of the requested data processing.
In rare cases we can be obliged to disclose personal data on the basis of a court order or in order to comply with other imperative laws or regulations. To the best of our ability we shall try to inform you in advance, unless that is not possible for legal reasons.
We always try to make maximum use of European suppliers, but if we must call upon non-European third parties, we make sure that your data is just as secure outside of Europe as it is here in Europe. For example, where necessary we conclude Standard Contractual Clauses with these partners and we secure additional guarantees.
How long do we retain your personal data?
We keep your personal data for as long as necessary, as a function of the purposes of the processing, as explained below in greater detail.
- Member data: we retain your member data for a maximum of 6 years after the end of the collaboration. For legal reasons we must keep your invoicing data for 10 years as of the calendar year following the invoice date;
- Contact information: the data that you pass on when registering on our website, via one of the contact forms or when you call or e-mail us, are kept for at most 6 months after the last contact;
- Job application data: we retain your job application data for as long as the application procedure is running and up to a maximum of 1 year afterwards, if you gave your consent for this;
- Cookies: you will find the retention periods for personal data that are collected by cookies below in the ´Cookies´ section.
For the sake of judicial proceedings, however, we can retain your personal data for a longer period.
